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Bylaws
HONEYWELL
RETIREE
SOCIAL CLUB OF ARIZONA
ARTICLE I - NAME
The name of the club will be the HONEYWELL
RETIREE SOCIAL CLUB OF ARIZONA. The club will be
freestanding but closely related to Honeywell
International, Inc.
ARTICLE II - MISSION
HRSC is a social
organization in Arizona for Honeywell International,
Inc. retirees. This organization will be open
without regard to prior class of employment, race,
creed, sex or geographical residence.
HRSC will
provide program activities, programs (such
as Fix-It Guys and Scholarship Program)
and projects of interest to retirees and
spouses. It will facilitate effective
communications between members, other
Honeywell retiree clubs and Honeywell
International, Inc. It will provide
opportunities to renew acquaintances and
promote fellowship among retirees, and
will assist retirees in maintaining and
enhancing the image of Honeywell
International, Inc., in the eyes of the
public.
ARTICLE III
- MEMBERSHIP
Section 1.
Membership
eligibility
Membership eligibility is automatic for anyone
who is, or was employed by Honeywell International,
Inc., or retirees from other companies that have or have
had an ownership relationship with Honeywell
International, Inc. An active employee who is eligible
to receive benefits from Honeywell International, Inc.,
and has reached the age of 50 is eligible to apply for
Club membership.
Section 2.
Membership
classes
Membership classes will consist of:
Active
Members - Those members paying annual dues and
therefore eligible for all programs offered by the Club.
If both spouses meet the eligibility requirements, only
one annual dues payment is required for both to be
active members.
Associate
Members - Spouses of deceased Active Members.
Such members will not be eligible to vote and will not
be required to pay Club dues. They will be eligible for
all programs offered by the Club.
VIPs –
Those invited by the Board to be VIPs in recognition of
their services to the Club or their active work in other
Honeywell retiree clubs in Arizona. They are not
members, but will receive complimentary copies of the
electronic Bridge, excluding the list of members' email
addresses that is published in it from time to time.
Section 3.
Annual dues
The HRSC fiscal year runs from May 1 to April
30.
Annual dues will become payable on May 1 of
each year and will cover the period of May 1 through
April 30 of that fiscal year.
Retirees who become Active Members after Jan 1
of any fiscal year will be considered to have paid their
dues through April 30 of the following fiscal year.
The annual dues will be determined by the
Board of Directors.
ARTICLE IV
- CLUB MEETINGS
Section 1.
Calling of meetings
Meetings of the Club may be called by the
President or by the Board of Directors. Such meetings
may also be called by any Active Member through a
written request to the Board of Directors stating the
purpose of the meeting and signed by at least five
Active Members of the Club.
Section 2.
Meeting announcement
Meetings will be called by the Club President,
and board members will be notified by email or
telephone. Meeting dates will be published on the HRSC
website. Meeting dates may also be published in the
Bridge if time permits.
Section 3.
Member votes
Each Active Member will be entitled to one
vote on each issue presented by the Club.
ARTICLE V
- BOARD OF DIRECTORS
Section 1.
Membership of the Board of Directors
There will be a Board of Directors consisting
of four officers (President, Vice President, Secretary,
and Treasurer) and six “at large” Directors, all elected
from the Club's Active Membership.
Section
2. Powers and duties
Subject to the provisions of these bylaws and
to such action as may be taken from time to time by the
Club at an official meeting, the Board of Directors will
control and manage the affairs of the Club. The Board of
Directors may also establish committees with prescribed
duties. (See ARTICLE VI below for details.)
Section 3.
Meetings
The Board of Directors will meet at least six
times per year. All meetings are open to any Active
Member subject to available space.
Section
4. Quorum
Six members of the Board present will
constitute a quorum of the Board of Directors provided
that this includes at least two Club officers. At a
regular Board meeting and in the absence of sufficient
officers and directors to constitute a quorum, a vote on
matters brought up at the meeting that require a quorum
may be submitted to Officers and Directors via email by
the President asking for a vote.
ARTICLE VI -
OFFICERS
Section 1.
Powers and duties
-
President - The President will preside at
all meetings of the Club and of the Board of
Directors and will establish committees (such as the
Nominating Committee) as needed.
-
Vice President - The Vice President will
act at the discretion of the President and will
assist the President in the operation of the Club.
The Vice President will perform the duties of the
President when the President is unable to do so.
-
Secretary - The Secretary will keep the
records of all meetings of the Club and of the Board
of Directors. The Secretary will give notice of all
meetings and will distribute the meeting minutes to
all members of the Board in a timely fashion. The
Secretary will be responsible for any
correspondence, files, records, (including the
By-Laws), and papers of the Club not pertaining to
the office of the Treasurer. The Secretary will
preside at meetings of the Board of Directors when
the President and Vice President are unable to do
so.
-
Treasurer - The Treasurer will keep full
and accurate account of all money received and
disbursed. The Treasurer will make deposits in the
name of and to the credit of the Club in such
depositories as may be designated by the Board of
Directors. The Treasurer will make disbursements as
directed by the Board of Directors.
The Treasurer will
have authority to receive and to give receipts for all
money paid to the Club and to complete and record all
such transactions. Either the President or the Treasurer
will have the power to sign financial transactions. The
Treasurer will present a financial report at each
meeting of the Club. The Treasurer will prepare an
annual report and submit it to the Arizona Corporation
Commission. (This report includes notification of
changes of organization name, address or agent.) The
books of the Club will be audited annually, with the
audit facilitated by the Treasurer. The Treasurer will
file form 990 with the IRS annually. The Treasurer will
maintain the non-profit status of the Club with the
Arizona Corporation Commission.
-
Directors - The Directors will serve and
act in an advisory capacity on all matters of the
Club's business. Each Director will have one vote on
any issue brought before the Board of Directors.
-
Officers and Directors who miss four or
more meetings out of six required meetings during
the year may be temporarily replaced by an Active
Member of the Club appointed by the Board of
Directors.
Section 2.
Vacancies
Vacancies in any office of the Club may be
temporarily filled by an Active Member of the Club
appointed by the Board of Directors. The vacancy must be
filled permanently at the next regular election.
ARTICLE VII
- ELECTION
Section 1.
Election schedule
Election of the Officers and Directors will be
held in the period February to April (the Club’s fourth
fiscal quarter) each year. The newly elected Officers
and Directors will assume their offices on May 1.
Section 2.
Terms of office
Officers are elected for two-year terms.
The terms of office for the Directors will be
staggered. Each Director will serve a period of three
years with two new Directors elected each year.
ARTICLE VIII
- NOMINATION PROCESS
Section 1.
Nominating committee
The Nominating Committee will submit their
report to the Board and then ballots will be included in
issues of the Bridge preceding the annual election.
Section 2.
Selection procedure
Nominations of candidates for office to the
Board may be made by any Active Member by submitting the
candidate’s name to the Board of Directors (or the
Nominating Committee) by January 31. Written or verbal
notification to the Board or to the Nominating Committee
will be sufficient. Nominees must be verified and agree
to serve before being placed on the ballot. Candidates
cannot run for more than one office per election.
Section
3. The election
Voting will be conducted using whatever
mechanisms the Nominating Committee decides on each
year. The election of the officers and members of the
Board of Directors will be announced in the Bridge and
on the website.
ARTICLE IX
– CLUB SPONSORED PROGRAMS
Section 1.
Social events
HRSC, as a social club, sponsors various
social events on a one-time or recurring basis. The
President will appoint a Chair for each event to manage
and advertise it, and to make it revenue neutral as much
as possible.
Section
2. Scholarships
HRSC is affiliated with the Honeywell Retiree Clubs
Scholarship Foundation which was established to benefit
the descendants of active and deceased Club members. The
HRSC acts as the parent organization for the Scholarship
Foundation. The Scholarship Foundation Bylaws and
Operating Procedures are managed by the Scholarship
Foundation Board of Directors. The links are as follows:
Scholarship
Foundation
Web Page
Scholarship
Foundation
Operating Procedures
Scholarship
Foundation
Bylaws
Section 3.
Handyman program
HRSC recognizes that some Active Members who
are handicapped or otherwise in need of assistance could
use help with certain household repairs. HRSC
established a volunteer handyman program, called the
Fix-It Guys, to assist such members. Contact information
can be found in each publication of The Bridge and on
the Club website. Details and rules are maintained by
the program Chair.
ARTICLE X
– DISSOLUTION
Section 1.
Board action
Upon the dissolution of HRSC, the Board of
Directors will, after paying all the liabilities of the
organization, dispose of the assets by giving them to
organizations operated exclusively for charitable or
educational purposes under Section 501(c)(3) of the
Internal Revenue Service Code of 1968.
ARTICLE XI
- AMENDMENTS
Section 1.
Proposal
A proposed amendment must be submitted in writing to the
Board and signed by any Active Members.
Section 2.
Board action.
The Board will take one of the following actions:
- Discuss and agree that the proposed
amendment has merit and is approved by the majority of
the Board with no further action required by the
Active Members. The amendment to the bylaws is
approved and published to the Active Members.
- Discuss and agree that the proposed
amendment has merit but did not have majority approval
of the Board. The Board has the option to ask for
additional input from Active Members. The proposed
amendment will be published in the Bridge and/or the
HRSC website (with an option for hard copy to be sent
to those who request it). Active Members will be asked
to vote by ballot either for or against the amendment.
The final decision will be based on the majority vote
of those Active Members who voted.
- Discuss and agree that the proposed
amendment does not have the support of the Board and
therefore will not be taken to the Active Members.
After discussion the Board has the option, if
appropriate, to create a committee to further
investigate the proposal for future consideration. If
there is no interest in pursuing the proposal further,
the proposal will be denied.
Section 3. Adoption
These bylaws may be amended by the Board (as
noted in Section 2, Option A) or by a majority vote of
Active Members (as noted in Section 2, Option B).
Section 4.
Records of amendments
The adopted amendments must be recorded in the minutes
of the meeting where the vote (either by the Board or
the Active Members) is tallied. The adopted amendments
will then be incorporated in the Club’s bylaws.
Policies
General: Honeywell Retiree Social
Club of Arizona (HRSC) will use reasonable precautions to
protect the membership from identification by people
outside of the Club. We are not responsible for accidental
disclosure.
Printed and Emailed
Publications: Because of the limited
distribution of the Bridge and other publications,
members’ full names will be published. Members who wish
may have their email addresses and telephone numbers
published.
Website:
Because of the wide availability of the website and ease
of access by people outside of HRSC, the following
guidelines govern the website hrcaz.org:
- Members: Only the first and last
names of members and their photos will be published.
Phone numbers, addresses and email addresses will be
withheld. Members' names may be shown in association
with their participation in HRSC events and photos of
such events. However, members may request that only
their first names be published.
- Board members: Board members’
full names, telephone numbers and email addresses may
be posted on the site.
- Program
leaders: Program leaders’ full names, telephone
numbers, email addresses and other information as
included with the program announcement will be posted
on the site unless otherwise directed by the leader in
writing.
- Authors:
Authors’ full names, telephone numbers, email
addresses and other information as included with the
article will be posted on the site unless otherwise
directed by the author in writing.
- Mail-to URL:
The mail-to URL will not be used with Board members’,
program leaders’ or authors’ email addresses, in order
to prevent harvesting by search engines. The mail-to
URL will be used with the site's email address.
Other Communications:
Except as required by law, HRSC will not reveal members’
names, phone numbers, addresses, email addresses or
retirement data to any party, member or not, without the
permission of the individual.
Event refunds
For any events sponsored by HRSC where an individual, for
whatever reason, cannot attend the event, no refunds will
be made unless HRSC does not incur cost.
Disclaimer
Honeywell Retiree Social Club of Arizona is an
independent, non-profit organization composed of retirees
who worked for Honeywell and its precursor companies, and
for companies incorporated by merger or acquisition. All
opinions expressed herein are those of the authors only.
No opinion expressed is to be construed as Honeywell
International, Inc. policy. The entire contents are
copyright by the Honeywell Retiree Social Club of Arizona.
RECORDED
AMENDMENTS
TO BYLAWS AND POLICIES
Following approval of the bylaws and policies for the
newly-named HRSC in October 2015, a summary of amendments
to the previous HRC policies, procedures and bylaws was
archived in the website ARCHIVES page along with those
bylaws; the amendments summary below is only for HRSC
bylaws.
A1 - 30 Oct
2016. Accomplished by Board action in accordance
with the HRSC Board Meeting of 28 September, 2016, as
follows:
- Added sentence to
‘Article III – MEMBERSHIP, Section 2 – Membership
Classes, Active Members’ paragraph stating “If both
spouses meet the eligibility requirements, only one
annual dues payment is required for both to be active
members.”
- Inserted text
“(including the By-Laws)” in the third sentence of
‘Article VI – OFFICERS, Section 1 – Powers and Duties,
Paragraph D – Secretary’
B1 - 21 Apr
2020. No face-to-face meetings due to Covid-19
restrictions, so accomplished by email review 16-21
April, 2020, as follows:
-
Article III, Section 2: Replaced
Honorary Members with VIPs, since VIP is the term we
now use for approximately the same category. VIPs
receive the eBridge, but not the list of member
email addresses occasionally published in it.
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